If you’re running Dynamics 365 Project Operations or Field Service, getting end-users to consistently and accurately log their time is often one of the biggest operational hurdles. End users—especially consultants, field engineers, and project staff on the move—rarely want to open a web browser on a desktop just to log a few hours.

Despite being one of the most practical additions to the Microsoft business applications ecosystem, it remains largely underrated. Here is why this app is a game-changer for organizations, how to leverage its licensing advantages, and how you can extend it for your specific project workflows.

What Makes It So Valuable?

Built as a modern Canvas App running inside the Power Apps mobile client, this app provides a lightweight, frictionless experience designed specifically for time tracking:

• Built for Mobile-First Workers: Log daily hours, track tasks, and monitor time entry statuses (Draft, Submitted, Approved) directly from a smartphone.

• Built-in Timer Feature: Real-time clocking for granular project tasks that convert directly into time entries.

• Outlook & To-Do Integration: View scheduled Outlook meetings and Microsoft To-Do items right within the app to quickly log hours against them.

• Seamless Sync: All entries stay in sync across the web app and mobile app in real time.

The Secret Weapon: Fully Supported Under Team Member Licensing 💰

The biggest hurdle for enterprise mobile adoption is usually licensing costs. If every resource needs a full $100+/month Project Operations license just to submit a weekly timesheet, adoption stalls.

Here is the best part about the Time Entry Mobile App: it works under the standard Dynamics 365 Team Member License.

According to Official Microsoft Guidance:

• Users with a valid Team Member license or a Full Project Operations license can use the mobile app to view, create, and submit time entries.

• The Dynamics 365 Licensing Guide explicitly states that Team Members can record and approve any type of time or expense.

This means you can roll out mobile time tracking to your entire workforce at a fraction of the cost without violating licensing compliance.

Tailor and Extend: It’s a Canvas App!

Because the application is built as a Canvas App, you aren’t stuck with a rigid, unchangeable vendor tool.

System administrators and Power Platform developers can make a copy of the original solution/app to customize fields, adjust branding, or tailor specific input parameters to match unique business rules.

Customization Rules & Team License Table Limits

When extending the app for Team Member users, keep Microsoft’s licensing boundaries in mind:

• 15 Additional Tables Limit: Based on the official Dynamics 365 Team Members License Overview & FAQ, solutions designated for Team Members can be customized with up to 15 custom/additional tables while remaining compliant with Team Member use rights.

• Core Rights: Customizations must stay within the scope of recording, submitting, or approving time/expenses and accessing assigned records.

How to Install and Set It Up

Because the application is currently in preview, system administrators must install and share it within the environment before end-users can access it via the Power Apps Mobile App.

Step-by-Step Installation Steps

1. Locate the Solution Package:

   Ensure your environment is running the latest update for Dynamics 365 Project Operations (Lite, Resource-based, or Nonstocked deployment).

2. Enable the App in Admin Settings:

   Navigate to the Power Platform Admin Center or your Dynamics 365 Environment Apps section to deploy the Time Entry Mobile App preview solution.

3. Assign Security Roles:

   Assign the appropriate Project Operations Team Member / User roles to target users.

4. Share the Canvas App:

   Share the Canvas App with your user group or active directory team.

5. Launch via Power Apps Mobile:

   Instruct users to download the Power Apps app from the iOS App Store or Google Play Store, sign in with their organizational account, and launch the Time Entry app.

Quick Demo: